Q
How is the Safe Schools for All, Assembly Bill 86 funding allocated?
A
Pursuant to Section 7 of Chapter 10, Statutes of 2021 (AB86), the California Department of Public Health (CDPH) received $25 million to support the Safe Schools for All initiative. Out of these funds, $10 million has been allocated to Local Health Departments (LHDs) to enhance public health education, engagement, and mitigation strategies in schools and districts. Ten million has been allocated to County Offices of Education (COE), through the California Department of Education (CDE), to coordinate and engage with LHDs, schools, and districts to reopen schools safely. CDPH received $5 million to enhance statewide technical assistance, communications, and community engagement to support safe in-person instruction.

Q
What is the project period for the Safe Schools for All initiative AB86 funding?
A
The project period for the Safe Schools for All initiative AB 86 funding extends through June 30, 2022.  Funds are intended for use through June 30, 2022, but are available through June 30, 2023.

Q
Are LHDs and COEs required to work together? Can a LHD and COE submit a combined application and/or report?
A
LHDs and COEs are encouraged to work together, as well as with CDPH and CDE, to effectively  implement public health education, engagement, and mitigation strategies in schools in an effort to safely reopen for in-person instruction. Administratively, because the funding to LHDs and COEs are administered separately (LHD get funding from CDPH and COEs get funding from CDE), applications and reporting will be handled separately.

Q
Can a LHD allocate its award to a COE (or vice versa)?
A
The Legislative Joint Budget Committee approved $25 million for this initiative, but there are two funding pots being administered separately: one for COEs, administered by CDE ($10 million) and one administered by CDPH ($10 million) for LHDs.  CDPH is unable to award LHD funds to COEs or vice versa under the current approved spend plan.  LHDs may subcontract or subaward a portion of their funds to a COE following internal county contracting procedures, however, the LHD will still be responsible for submitting quarterly reports to CDPH.

Q
 Are there any specific spending procedures that must be followed for contracts, equipment, or supply purchases?
A
Contracts and purchases will require three quotes, a competitive bidding process, or other approved process following the requirements within your jurisdiction. If your jurisdiction does not have a process, you can refer to the State Contracting Manual . Additionally, any equipment or supplies that are purchased should be reasonable and necessary to support the SS4A project.

Q
What are allowable activities under the Safe Schools for All initiative?
A
The funding is intended to support the reopening of schools and in-person instruction. LHDs and COEs are granted flexibility to meet jurisdictional specific needs for activities such as safety mitigation, testing, ventilation, mental health support, and educational learning activities as seen in the table below. This can also include partnerships with community organizations to increase safety mitigation strategies, outreach, education, and communication, as well as efforts to address barriers specific to the most at-risk school districts. LHDs and COEs are encouraged to address health disparities by focusing on districts and schools that have high rates of free and reduced lunch, English language learners, homeless students, and students with disabilities, combined with low rates of in-person instruction.
 
Technical Assistance Engagement Public Health Education
Summary of Key topics & Stakeholders
  • Safety Mitigation
  • Masking
  • Testing
  • Vaccines
  • Mental Health Resources
  • Equity
  • Ventilation
  • Contact tracing, isolation, and quarantine
  • COE, LEA, and Schools
  • Parents & Students
  • Community Based Organizations
  • School Boards & Unions
  • Safety mitigation
  • Masking
  • Testing
  • Vaccines
  • Mental Health Resources
  • Equity
  • Ventilation
  • Contact Tracing, isolation, and quarantine
Specific Activities
  • Provide TA on risk reduction strategies and risk-mitigation efforts to COEs, LEAs, and schools
  • Provide materials and facilitate training designed to improve the schools reopening. Focus on infection prevention and control strategies
  • Establish ongoing planning capacity for information sharing and coordination with schools/COE/LEAs
  • Develop, coordinate, and disseminate information regarding risks and self-protective measures in schools
  • Coordinate communication messages, products, and programs with schools/LEAs/COEs to harmonize messaging

Q
Do city health departments receive a separate allocation? 
A
No. The allocations were determined by the Department of Finance and approved by the California Legislative Joint Budget Committee.  As such, we are encouraging LHDs to work with their respective city health departments on an implementation plan.

Q
What are the reporting due dates and are extensions possible? 
A
While CDPH was able to provide some limited flexibility on the initial work and spend plan submission, the quarterly report dates were determined by the legislature. CDPH and CDE are required to submit a report to the legislature every quarter beginning September 1st, so the submission dates for LHDs and COEs were set to allow for data compilation and analysis.

Reporting Period
Due Date
Quarter 1 (May 1, 2021 – July 31, 2021) August 15, 2021
Quarter 2 (August 1 – October 31, 2021) November 14, 2021
Quarter 3 (November 1, 2021 – January 31, 2022) February 13, 2022
Quarter 4 (February 1, 2022 – April 30, 2022) May 15, 2022
Final Report (May 1, 2022 – June 30, 2022) July 15, 2022
Q
Can you clarify the quarterly reporting expectations regarding the number of LEAs requesting technical assistance? For example: do we count multiple technical assistance requests if submitted by the same LEA? 
A
You only count the number of LEAs requesting technical assistance in the reporting period. For example: if one LEA submitted 5 separate technical assistance requests, only count the one LEA.

Q
How do you determine the number of pupils served by an LEA?
A
School student populations can be found using the following CDE Data Quest  website:  https://dq.cde.ca.gov/dataquest/